SaaS-Based Inventory Management System
A Qatar-based network of small businesses transformed their operations with a smart SaaS Inventory System—streamlining workflows and driving growth with automation.
Business Impact
The Client
Based in Qatar, the client is a network of small-scale shops and industries seeking to streamline operations. They implemented a SaaS-based Inventory Management System to automate inventory tracking, sales, purchases, and accounting. The platform improved efficiency, minimized errors, and enabled scalable management of quotations, orders, and finances—allowing the client to focus on business growth.
The Challenge
Small businesses often face difficulties due to fragmented management systems:
Manual Management: Reliance on outdated processes for inventory, sales, purchases, and accounting led to inefficiencies and errors.
Customer & Vendor Tracking: Difficulties in managing interactions with customers, prospects, and vendors.
Financial Tracking: Labor-intensive processes like invoicing, transaction management, and bank reconciliation were prone to mistakes.
Custom Business Settings: Unique business needs, including tax management and delivery options, were hard to configure and maintain.
The Solutions
Rayblaze developed a cloud-based SaaS Inventory Management System that addresses the challenges faced by small-scale businesses.
Key Features
Address Book Module: Efficiently manage customers, vendors, and prospects, with the ability to convert prospects into active clients.
Business Settings Module: Customizable configuration for templates, invoice/quotation settings, sales and purchase preferences.
Product & Services Module: Track inventory and service availability for accurate sales and procurement.
Sales Module: Create quotations, convert them to sales orders, generate invoices, support recurring invoices, and handle sales returns.
Purchase Module: Manage purchase orders and track procurement history.
Accounting Module: Comprehensive tools for bank accounts, transactions, and financial categories.
Master Records Module: Manage key information such as payment terms, delivery modes, and bank details.
Tax Settings Module: Automate tax calculations and ensure compliance across different regions.
Reports Module: Generate reports including account balances, statements, profit & loss, transaction summaries, income by customer, purchases by vendor, and tax reports to support informed decision-making.
The Technology
- Backend: PHP, Laravel, MySQL
- Frontend: Android (Kotlin)
- Hosting: AWS
Case Details
Clients: Education
Project Duration: 9 Month
Tags: Marketing, Business
Website: www.jayasacademy.com
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